2021 PNWTOA Annual Membership Meeting April 7, 7:00 pm

From: PNW Tennis Officials <pnwtennisofficials@gmail.com>
Date: Tue, Mar 23, 2021 at 7:02 AM
Subject: Annual Membership Meeting – April 7, 7:00 pm
To: PNW Tennis Officials

Hello TOA Members,

The first Wednesday in April is our 6th annual PNWTOA Membership meeting. Join us on Zoom video or dial in by phone to hear what the TOA has accomplished since last April 2020, how we have been helping each other weather the pandemic, and what might be in store for us for the rest of this year. Also, if you are interested in serving on the TOA Board of Directors, we are requesting nominations for the Board of Directors for the coming year.

We’ll send out the agenda and Zoom/dial-in information to you a few days in advance of the meeting.

All interested in becoming a nominee please send a short bio about yourself and submit your nomination before the meeting to pnwtennisofficials@gmail.com. All nominees will also have an opportunity to introduce themselves during the meeting. Click here for meeting information, including details and responsibilities for the position of Director. We will accept the names of nominees until nominations are closed at the Membership Meeting.

Thanks for your support,

Scott Pennington, President

PNWTOA 2021 Annual_Meeting.pdf

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TOA Membership Awards Election

From: PNW Tennis Officials <pnwtennisofficials@gmail.com>
Date: Mon, Jun 1, 2020 at 4:28 PM
Subject: TOA Membership Awards Election

Dear TOA Members,

Soon you will be receiving your ballot for the TOA Membership Awards from ElectionRunner. If you have any issues logging in to vote or do not receive a ballot by email, please contact:  vote@pnwtennisofficials.com. Voting ends on Wed. June 3 at 5:00.

Denise Alexander, President

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USTA Return to Play Recommendations

From: USTA Officiating  <officiating@usta.com>
Date: Mon, May 18, 2020 at 11:32 AM
Subject: USTA Officiating: Return to Play Recommendations

Dear USTA Official,

With the COVID-19 pandemic affecting different parts of the country in different ways and with different timing, it may be possible for some areas to safely return to play in the near future. A series of Return to Play documents have been created for USTA programs including one related to Officiating.

Below is the Return to Play document that has been developed by the USTA for Officials. In addition, we have provided the link for the Playing Tennis Safely Poster you may start seeing at facilities. Please review these documents along with any other guidelines provided by the section or facility before your next assignment.

USTA Officiating Return to Play Recommendations

USTA Playing Tennis Safely Poster

If you have any questions, please feel free to reach out to us at officiating@usta.com.

Thank you,


Sean Cary

Senior Director – Professional Tennis Strategy, Officiating, Pro Circuit

USTA Officiating
10000 USTA Blvd
Orlando, FL 32827



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2020 TOA Board Members Election Results/ Nominations for Member Awards

From: PNW Tennis Officials <pnwtennisofficials@gmail.com>
Date: Thu, May 7, 2020 at 1:27 PM
Subject: 2020 TOA Board Election Results/Nominations for Member Awards
To: PNW Tennis Officials <pnwtennisofficials@gmail.com>

TOA Members,

Congratulations go to Camilla George, Siamak Hajarizadeh and Tony Hernandez as new and returning members of the TOA Board of Directors. Their 3 year terms begin July 2020. Our appreciation to candidates, Carl Beardsley, Terry Lack and Robin Okubo for their contributions to this election. We hope to have your nominations submitted again for next year’s election.

This year we had an 84% voter turnout! Thank you all for your participation in this important election. I would also like to acknowledge Scott Pennington and Mitch Roth for their efforts in researching, setting up and testing different voting sites to provide us with this level of privacy and integrity for our election process. Because of the successful voter turnout, the Board will continue using ElectionRunner for our future elections.

Click on the link to see election results,

Nominations for 2019 Perry Hines Official of the Year Award and 2019 Mike Robb Rookie of the Year Award
Please submit the names of your nominations for both Membership Awards with a brief statement about how they inspired you by email to: pnwtennisofficials@gmail.com .
Deadline for nominations will be May 22. Ballots will then be sent out using ElectionRunner and the results will be announced after the June 3 TOA board meeting.

Award Descriptions
–Perry Hines Official of the Year Award – Perry Hines lived in Portland Oregon until 2013. He officiated at the Sectional and Professional level for many years. Perry was admired by all his colleagues nationwide for his professionalism as an Official and a leader in the PNW Section. He was dedicated to recruiting, training and mentoring many officials in our small Section. Past recipients of this award have also shown the same dedication and service in our section.
–Mike Robb Rookie of the Year Award – Mike Robb lived in the Seattle area until 2005. Mike was respected as an official in our Section and on the national level for his ability to be positive and fair. He loved the game of tennis and shared it through coaching high school players, as a player and officiating. This award has traditionally gone to a newer Official who understands the importance of being a positive resource for players as an official.

Thank you all again for your support in the PNW Section,
Denise Alexander
-TOA President

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TOA BoD Election Ballot from Electionrunner.com

From: PNW Tennis Officials <pnwtennisofficials@gmail.com>
Date: Saturday, April 25, 2020
Subject: TOA BoD Election Ballot from Electionrunner.com

Dear PNWTOA Officials,

This year we are using a different site for collecting your votes. You will be receiving an email from electionrunner.com for voting purposes, then follow the steps below. If you do not receive an email from electionrunner.com in your inbox, check your spam folder. Otherwise email vote@pnwtennisofficials.com to let us know.

Voting Steps:
Voting members will receive an email from electionrunner.com that contains a Voter ID and a Voter Key. If you do not receive this email, please let us know via email at vote@pnwtennisofficials.com.

In your email:

  1. Click on the “Click Here to Vote” button to launch your ballot.
  2. The system should automatically log you in, using your Voter ID and Voter Key. If it doesn’t, you can log in manually at Election Runner.
  3. Review each candidate’s bio/statement using the pdf file attached to the online ballot.
  4. Click on the circle next to each candidate to vote for that candidate. You can vote for up to 3 candidates.
  5. Click on the “Submit Vote” button to vote.

Please reach out to us via vote@pnwtennisofficials.com, if you have any questions about the election or voting.

Thank you for your support by VOTING,
Denise Alexander
PNWTOA President

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Tennis Industry United Webinar

From: USTA Officiating <officiating>
Date: Wed, Apr 15, 2020 at 12:16 PM
Subject: Tennis Industry United Webinar

Dear USTA Official,

As part of the Tennis Industry United initiative, the USTA is hosting a webinar discussing legal issues for freelancers tomorrow, April 16th at 4PM EST. The webinar will cover:

  • Unemployment or loans: Am I eligible? Either/both?
  • How do I apply?
  • I work for multiple tournaments as a freelancer: What do I fill in for unemployment as my employer?
  • Is there a difference between being self-employed and being an independent contractor for the purposes of unemployment or receiving loans?
  • Q & A

Click here to sign-up. The first 500 people can participate live. For those who are unable to attend, a recording of the webinar will be made available on the Tennis Industry United Webinar page under the ‘On Demand’ tab.

Thank you,

Sean Cary

Senior Director – Professional Tennis Strategy, Officiating, Pro Circuit


USTA Officiating
10000 USTA Blvd
Orlando, FL 32827

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SafePlay Website for 2020 Recertification

From: Denise Alexander <denisealexander839>

Date: Tue, Apr 14, 2020 at 11:37 AM
Subject: SafePlay Website for 2020 Recertification

PNW Officials,
USTA has changed the SafePlay website for 2020 recertifications. The entire Safe Play process must be done via www.usta.com/safeplay. This site hosts the SafeSport training, Safe Play Policy Acknowledgement and Background Screen.

Rather than directing individuals to three separate sites, www.usta.com/safeplay is a one-stop shop for the Safe Play process. I have added this new information to the pnwtennisofficials.com website. We do not have an update yet for a 2020 Certification Structure Chart, so I have left the 2019 Structure Charts available on the website.


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USTA Officiating: COVID-19 Update

From: USTA Officiating
Date: Thu, Apr 2, 2020 at 6:31 AM
Subject: USTA Officiating: COVID-19 Update


Dear USTA Official,

We are all currently in the midst of an unprecedented event as we struggle to meet the many challenges presented by the COVID-19 pandemic. Tennis, like every other sport and like our society as a whole, has effectively been halted in its tracks. This stoppage has directly affected the ability of athletes, officials, coaches, tournament directors, athletic trainers and everyone else associated with our sport to earn an income.

We understand that at this uncertain time, financial assistance is something at the forefront of everyone’s thinking. We also realize that the resources currently available to our industry can be difficult to access and often, just as difficult to understand. To that end, we have assembled a list of information and resources focused on financial assistance and relief. That list can be found at: Click here.

We hope these resources will help to streamline what we know is a complicated situation and will make accessing the potential help available easier and quicker. We strongly encourage you to apply as soon as possible for any programs for which you believe you may be eligible.

In addition to these resources, as you are undoubtedly aware, on March 27th, the $2 trillion stimulus package known as H.R. 748 “Coronavirus Aid, Relief and Economic Security Act” or the “CARES ACT” (“CARES ACT”)was signed into law. The CARES ACT is set up to provide financial relief to those not traditionally eligible for unemployment benefits-like coaches, pros, athletes and officials- who are unable to work as a direct result of COVID-19.

Pursuant to the CARES Act, coaches, officials, athletes, etc. may be eligible for:

  • Expanded unemployment insurance programs:
    • Eligibility expanded to self-employed, independent contractors, those with limited work history, etc., who are unable to work as a direct result of the coronavirus public health emergency through the end of 2020, the Act provides for additional benefits of $600 per week for up to four months on top of state limits
    • Many states are waiving the waiting period before filing for unemployment
  • “Recovery Rebates” to provide individuals with adjusted gross income up to $75,000 ($150,000 married) $1,200 ($2,400 married) rebate, plus $500 per dependent child
  • Waiver of 10% tax penalty for early withdrawal of up to $100,000 from certain retirement accounts
  • Automatic tax filing extension to July 15, 2020

We sincerely hope that you are staying safe and well, and we will continue to provide you with more information and resources throughout this crisis as they are developed.

Best regards,

The USTA Officiating Team
USTA Officiating
10000 USTA Blvd
Orlando, FL 32827

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Annual Membership Meeting, April 8, 7PM PDT

The 2020 Annual Membership Meeting of the Pacific Northwest Tennis Officials Association is scheduled for Wednesday, April 8 at 7pm Pacific. All members are encouraged to call in and learn about progress during the last year, training updates, changes to the certification process, and to nominate candidates to fill 3 seats on the Board of Directors. If you did not receive the meeting invitation and agenda, please contact pnwtennisofficials@gmail.com for more information. Please join the meeting using the following info: Call-in number: 1-800-704-1867; Passcode:  142565.

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USTA Events Cancellation Notice

March 13, 2020

Dear USTA Official,

In light of the heightened concerns and the fast-changing environment surrounding the COVID-19 virus, the USTA has decided to suspend all USTA-sanctioned products and events through April 20th. The USTA statement and updates are available here.

This is an unprecedented situation for both the USTA and USTA Officiating. We want to reach out to prevent any concerns regarding the impacts that this event cancellation may have on your ability to fulfill work requirements for the 2021 recertification period.

Once the USTA understands the full impact on tournaments across the country, we will ensure that Officials are not disadvantaged with specific regard to their work records. We thank you for your patience and understanding as it may take some time. We will communicate with you once the full impact is understood.

Thank you,

Sean Cary
Senior Director – Professional Tennis Strategy, Officiating, Pro Circuit

USTA Officiating
10000 USTA Blvd
Orlando, FL 32827
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